The University of Maryland Policy on the Conduct of Undergraduate Courses and Student Grievance Procedure sets the basic expectations for faculty and academic units in providing courses and academic programs that contribute to undergraduate education.
The policy outlines the expectations for an undergraduate course and provides a grievance procedure.
The following are considered to be reasonable expectations of faculty in conducting academic courses:
a. There shall be a complete course syllabus for the current term made available to students no later than the first day of class at the beginning of each undergraduate course. Any changes to the syllabus made after the first day of class must be announced and must be clearly represented with the date of the revision. The course syllabus will specify in general terms:
Course description including course objectives
Content and nature of assignments
Schedule of major graded assessments (e.g., examinations and due dates for projects and papers)
Examination and/or assessment procedures
Mode of communication for excused absences
Basis for determining final grades, including if the plus/minus grading system will be used and the relationship between in-class participation and the final course grade
Reference to the Course Related Policies web page maintained by the Office of Undergraduate Studies.
In cases where all or some of this information cannot be provided at the beginning of the course, an explanation of the delay and the basis of course development shall be provided.
b. There shall be a reasonable number of graded assessments or progress reports to permit evaluation of student performance throughout the course. These assessments shall be returned to the students in a timely manner. Faculty shall issue mid-term grades for undergraduate students when required, in accordance with III-6.00(B), University of Maryland Policy and Procedures Concerning Mid-Term Grades for Undergraduate Students.
c. There shall be a final examination and/or assessment in every undergraduate course, unless written permission is granted by the unit head. Changes to exam scheduling and location must be approved by the chair of the department, or the dean of the College, or the appropriate designee. Final examinations or assessments may not be rescheduled to the final week of classes or to the Reading Day. Each faculty member shall retain, for one full semester (either fall or spring) after a course is ended, the students' final assessments in the appropriate medium. If a faculty member goes on leave for a semester or longer, or leaves the university, the faculty member shall leave the final assessments and grade records for the course with the department chair, the program director, or the dean of the College or School, as appropriate.
d. There shall be academic accommodations for students in accordance with University policies, including policies on disability and accessibility, excused absences, and sexual misconduct.
e. There shall be a reasonable opportunity for students to review papers and examinations, including the final examination or assessment, after evaluation by the instructor, while materials are reasonably current.
f. There shall be reasonable access to the instructor during announced regular office hours or by appointment.
g. There shall be regular attendance by assigned faculty unless such attendance is prevented by circumstances beyond the control of the faculty member.
h. There shall be reasonable adherence to the course syllabus.
i. There shall be reasonable adherence to the published academic calendar, campus schedules, and location of classes and examinations.
Classes not specified in the schedules are to be arranged at a mutually agreeable time on campus, unless an off-campus location is clearly justified.
Changes to final examination schedules and locations must be approved by the chair of the department, or the dean of the College, or the appropriate designee. However, final examinations or assessments may not be rescheduled to the final week of classes or to the Reading Day.
No class meetings or required activities may be held on Reading Day. However, individual meetings and makeup exams may be scheduled at the explicit request of the student.
j. Faculty shall endeavor to maintain student privacy with respect to information shared in the course of the student-faculty relationship, subject to legal obligations to report certain information to state authorities and University officials, including child abuse and neglect and sexual misconduct.
k. There shall be public acknowledgement of significant student assistance in the preparation of materials, articles, books, devices and the like. Students retain their intellectual property rights as set forth in the University of Maryland Policy on Intellectual Property.
l. Assigned course materials should be readily available. Faculty must ensure that eligible students receive reasonable accommodations relative to their coursework in accordance with federal and state disability laws, subject to the University's disability and accessibility policies and procedures.
m. The instructor of record is responsible for the overall management of the course, including management of the aspects of the course and coursework delegated to teaching assistants and laboratory assistants.
If as a student in a course you have a concern or complaint relative to one of the expectations provided in the policy, the policy also describes the process for you to follow. The first step is to meet with your course instructor to share your concern and work with them to find a resolution. If the instructor is not reasonably available to discuss the matter, you as a student may present a grievance directly to the instructor's supervisor, department chair, or program director. In order to be considered timely under the procedures for Formal Resolution, a grievance must be submitted within twenty (20) working business days after the first day of instruction of the next regular semester.
V-1.00(A) University of Maryland Policy on the Conduct of Undergraduate Courses and Student Grievance Procedure
Testudo: Refer to the course listing — many courses will now also include a link to the course syllabusi
Undergraduate Program Director in the Department offering the course (see the Department web page)
or the Assistant Dean in the College offering the course (see the College web page).
List of Academic Departments and Programs
Undergraduate Student Ombudsperson
For additional information on university policies and procedures.